Privacy Policy

Effective Date: 30th October 2026

This Privacy Policy applies to Hawkwood Partners Limited (registered in England and Wales) and Hawkwood Partners Inc. (registered in the United States) (together “Hawkwood Partners,” “we,” “our,” or “us”). It explains how we collect, use, and protect personal information in compliance with applicable data protection laws, including the UK GDPR, the EU GDPR, and the California Consumer Privacy Act/California Privacy Rights Act (CCPA/CPRA).

1. Information We Collect

We may collect and process the following types of information:

  • Contact details such as name, email address, and phone number.
  • Professional and employment-related information if you engage with us as a candidate or client (e.g. CV/resume details provided directly by you via email, LinkedIn, or other means).
  • Information about your interactions with our website (IP address, browser type, cookies, analytics data).
  • Any information you choose to provide when corresponding with us.

2. How We Use Personal Information

We use personal data to:

  • Provide recruitment and consultancy services to candidates and clients.
  • Communicate with you regarding opportunities, services, or enquiries.
  • Improve and secure our website and services.
  • Comply with legal and regulatory obligations.

We will not use your data for purposes unrelated to our services without your consent.

3. Legal Bases for Processing (UK/EU Residents)

Under the UK GDPR and EU GDPR, we process personal data on the following bases:

  • Contractual necessity: where processing is required to provide our services.
  • Legitimate interests: including recruitment, client services, and business development, where your interests and rights do not override these.
  • Legal obligation: where required by law.
  • Consent: where you have provided it (e.g. marketing communications).

4. Rights of UK, EU and US Residents

UK/EU residents have rights to access, correct, delete, and restrict processing of their personal data, and to data portability. You may also object to processing based on legitimate interests and withdraw consent at any time.

California residents (under the CCPA/CPRA) have the right to:

  • Know what personal information we collect, use, and disclose.
  • Request deletion of personal information (subject to certain exceptions).
  • Opt out of any sale or sharing of personal information. Note: Hawkwood Partners does not sell or share personal information.
  • Request correction of inaccurate information.
  • Be free from discrimination for exercising privacy rights.

Residents of other US states may have similar rights under applicable state laws, which we will respect.

You may exercise your rights by contacting us at: hello@hawkwoodpartners.com

5. Cookies and Tracking

Our website may use cookies and analytics tools to improve functionality and performance. Where required by law, you will be asked for consent to the use of cookies. You may disable cookies through your browser settings.

6. Data Sharing and Transfers

We may share data with:

  • Service providers supporting our operations (IT, hosting, analytics, etc.).
  • Clients and candidates in the course of providing recruitment services.
  • Regulators, legal bodies, or authorities when required by law.

Because Hawkwood Partners operates in both the UK/EU and the US, personal data may be transferred across borders. Where we transfer personal data outside the UK or EU, we rely on approved safeguards such as the European Commission’s Standard Contractual Clauses (SCCs) or the UK International Data Transfer Addendum.

Notwithstanding the above, mobile phone numbers and SMS consent data will not be shared with third parties for marketing or promotional purposes.

7. Use of Artificial Intelligence (AI) Tools

We use AI tools to help us work more efficiently. These include:

  • AI note-taking in our recruitment CRM (Atlas): with your knowledge, calls and video meetings may be recorded and transcribed, and AI-generated notes and summaries are stored on your candidate or client record.
  • General-purpose AI assistants (such as ChatGPT, Claude and Grok), used to help draft communications, summarise information and support research.

When we use these tools:

  • We use them only for the purposes set out in section 2, under the legal bases in section 3.
  • We share only the minimum personal data needed, and we use business or enterprise settings so that your data is not used to train the providers’ AI models.
  • These providers act as our data processors under contract. Some are based in the United States; transfers are protected by appropriate safeguards such as the UK International Data Transfer Addendum and the EU Standard Contractual Clauses.
  • AI does not make decisions about you on its own. A member of our team reviews any AI output, and all hiring and shortlisting decisions are made by people.
  • You can ask us not to record or AI-transcribe a call with you, or exercise any of your rights in section 4, by contacting hello@hawkwoodpartners.com.

8. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy, or as required by law. We regularly review data to ensure it is securely deleted when no longer needed.

9. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, or destruction.

10. Children’s Privacy

Our services are not directed at individuals under the age of 16, and we do not knowingly collect personal information from children.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Effective Date.”

12. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, you can contact us at:

13. SMS Communications and Mobile Data

If you provide your mobile phone number to Hawkwood Partners, you may receive SMS (text) messages related to our recruitment services, including updates on job opportunities, interview scheduling, and application status.
Message frequency will vary depending on your interactions with us.
Message and data rates may apply depending on your mobile carrier.
You can opt out of receiving SMS messages at any time by replying “STOP” to any message. For assistance, reply “HELP” or contact us at hello@hawkwoodpartners.com.
We will only send SMS messages where we have an appropriate legal basis to do so, including your consent where required.
Mobile information will not be shared with third parties or affiliates for marketing or promotional purposes. All categories of personal data exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Hawkwood Partners Limited
483 Green Lanes, London, N13 4BS

Hawkwood Partners Inc.
407 Lincoln Rd. Suite 6H PMB 7295, Miami Beach, Florida, 33139

Email: hello@hawkwoodpartners.com